So I made the commitment to start using Outlook Tasks as my To Do List as much as I could and by the end of the year, I was pretty close. I know that some people are list makers by nature, but I’ve never been like that. Sometimes I would make a list for the day or the week and other times I might not and just go from my previous list. Some of my To Do Items were in my Outlook Tasks and others were in my paper Notebook. Last year, I began thinking about how I kept my To Do List and I realised that I tended to be a little inconsistent. Help keep you focused on your priorities.Be easy to keep with you wherever you are.Remind you of due dates as they come up.Whichever system you use though, a good To Do List system should at the very least, do the following: While this is a long list, it is by no means comprehensive and you may even have a different way or even use a combination of some of these.
Consider the list below: A Spiral notebookĮlectronic Tasks in Outlook or Lotus Notes I want to outline some of the advantages in using an Outlook Task list and get you thinking about whether this might be something worth considering for yourself as you look to manage your time better and improve your productivity at work.Ĭertainly there are many different ways to keep a To Do List, and in my work I get to see plenty of different ones. In this article, I want to share a little about my journey in moving from a Paper To Do List to using Outlook Tasks as my main To Do List. If you are not a natural list maker, I encourage you to consider developing this very worthwhile habit! If you are a natural list maker, there is much value in thinking about this subject and trying to improve your current system. I consider it a key personal productivity tool. Head over to and select My Day from the header.I have long been an advocate of creating and maintaining a comprehensive To Do or Task List. You can access the same My Day side-pane from as well.
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Sometimes dragging an entire email to create a task may not always serve their purpose, especially when the subject of the email doesn’t convey the actual task. Select text in an email to create a task and edit it in the side-pane Open calendar in Outlook Web, click on the My Day icon from the top header, click on To Do tab in the My Day side-pane, and simply drag and drop a task from there onto your calendar. With the introduction of the My Day side-pane, you now have an easy and intuitive way to block time for tasks on your calendar. Time blocking is an effective way to get things done. Drag and drop tasks to block time on your calendar To add tasks to another list, select a list from the drop-down options in the To Do tab of the side-pane before dragging and dropping the email. Tasks created from dragged and dropped emails will be added to the default Tasks list in To Do. Tasks created this way will include a link to the relevant emails which can then be found in the task details. Now you can create tasks from your emails without having to switch between multiple tabs and apps. To keep tracking of tasks coming via email, you can now simply drag and drop these emails to the My Day side-pane and add them as tasks in To Do or as events on your Calendar.
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